The General Data Protection Regulation (GDPR) is a regulation that governs how businesses and organisations collect, process, and store personal data. It came into effect on 25 May 2018 and was incorporated into UK law through the Data Protection Act 2018. GDPR aims to give individuals more control over their personal data and sets stricter rules for businesses in how they manage this data.

If your business handles personal data, you are required to comply with GDPR regulations. This includes ensuring that you store, process, and share personal data in a secure and lawful manner. Failure to comply with GDPR can result in significant fines, reputational damage, and legal consequences.

Personal data under GDPR includes any information that can identify a person, such as names, addresses, email addresses, phone numbers, and even IP addresses. It also extends to sensitive data, such as medical records, racial or ethnic information, and biometric data.

As a business, you are responsible for ensuring the personal data you hold is processed lawfully, transparently, and securely. You must also provide individuals with access to their data, allow them to rectify incorrect information, and delete data when requested (subject to legal exemptions). You must also notify the Information Commissioner’s Office (ICO) and affected individuals in the event of a data breach.

A data protection policy outlines how your business handles, processes, and stores personal data in compliance with GDPR. It is essential to have a clear, documented policy in place to demonstrate your commitment to data protection and to guide your employees in proper data handling procedures.

A Data Protection Officer (DPO) is responsible for overseeing your business’s data protection strategy and compliance. In some cases, a business is required to appoint a DPO, particularly if they handle large amounts of personal data or sensitive data. The DPO ensures that the business complies with GDPR and provides advice on data protection matters.

A data breach occurs when personal data is accidentally or unlawfully accessed, lost, or disclosed. If a data breach happens, you must notify the ICO within 72 hours and inform any affected individuals if the breach is likely to result in a high risk to their rights and freedoms. Proper documentation and a clear response plan are essential.

Backhouse Jones offers expert guidance on all aspects of GDPR compliance, from drafting data protection policies to advising on how to handle data subject access requests and breach notifications. Our team ensures that your business meets all GDPR requirements and helps mitigate the risk of legal challenges or fines.

Yes, legal advice is essential to ensure your business is fully compliant with GDPR. The regulations are complex, and failing to meet all requirements can result in substantial fines and reputational damage. Backhouse Jones can provide tailored advice and support to help your business navigate these requirements.